Webinar Settings and Administration
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      How do I send an invitation ICS file that appears as a request on the recipients’ calendar?

      Registrants can automatically get sent a meeting invite to be put on their calendar automatically or manually. This helps remind registrants of your event to boost attendance.

      BigMarker hosts can add ICS files (learn more here) to their invitation emails to ensure that when someone registers for their event, the event is automatically blocked off on that registrant’s online calendar, no matter which email provider they are using. Now, registrants can automatically get sent a meeting invite to be put on their calendars automatically or manually. This new feature allows for registrants to get periodically reminded of your event to help boost attendance. 

       

      These ICS files now are available in two formats: PUBLISH or REQUEST.  

       

      When REQUEST is selected, the event is automatically sent to each recipient’s calendar as a tentative meeting. The recipient will need to accept, deny or tentatively accept the meeting, but the meeting will display automatically on their calendar. 

       

       

      When PUBLISH is selected, everyone who receives an event invitation email will also receive a meeting invite for the event. Recipients need to manually accept this meeting request in order to add the event to their calendar.  


      In this article, learn how to change the format of your event’s ICS files. 

       

      How to Change the Format Of Your Event’s ICS Files

      1. Log in to your webinar and select the Edit tab. 
      2. Use CMD/CTRL+F and enter “ICS Method Type”, or scroll down to locate  ICS Method Type. Select ICS Method Type. 

      a. Select REQUEST  if you would like the ICS calendar file to show on a recipients’ calendar as a tentative meeting. The recipient has the option to accept, deny or tentatively accept from there.  

      b. Select PUBLISH if you would like the ICS calendar file to be sent in the form of a meeting request. The recipient will need to manually accept this request before the event appears on their calendar. 

      c. Select Save (located on the top right hand corner of the page) to complete. 

       

      Now, when registration confirmation emails go out, a meeting invite will be attached to the email.